How to produce a quality audio recording for your transcriber

Tools to reduce background noise

While a transcriber has some tools and software in their locker to help reduce background noise, some forms of noise can’t be eliminated. Your transcriber is skilled, but not in the art of mind reading!

To help you create the best possible quality of audio recording and get the best results from your transcription service, here are some top tips.

Do a test run and listen to it

Check the clarity of sound. If you can’t hear it, your transcriber won’t be able to!

Appoint a strong facilitator

Choose someone who’s confident and disciplined as your meeting chair. They should let everyone know that the meeting is being recorded and do their best to maintain order.

Recording a video/audio conference

If you’re using Zoom, Teams, or another remote conferencing software, position your recording device right next to the computer speaker. Inform everyone that you’re recording the meeting and be aware of your WiFi connection – if it drops out remember to recap on what’s been missed.

To avoid participants speaking over one another, ask them they raise their hand to request to speak. Remind them to mute their microphone when they’re not speaking.

Allow gaps in between speakers

Try to leave natural pauses in between speakers. This signals to your transcriber that a different person is speaking.

Recording a meeting in a room

Choose a quiet room away from distractions where you won’t be disturbed. If you can’t access a private space, turn off all distractions like TV and radio, and put a ‘Do not disturb’ notice on the door!

Place your recording device at an equal distance from each speaker, e.g. in the centre of the table. This will avoid one speaker coming across louder than everyone else and dominating the recording.

If your room is large, one device may not be powerful enough. Use several voice recorders positioned at points around the room. At conferences and events, ask your AV company to record the audio feed from the speakers’ microphones rather than trying to capture it yourself.

Covert audio recording

We know from our work with private detectives how difficult it is to achieve good sound quality when another party is unaware they are being recorded. Mobile phones are great, but in coat pockets they produce a very muffled result. A discreet microphone works much better.

An efficient transcription service

It’s in everyone’s interests to make your transcriber’s life a little easier. Most charge per audio minute so a good quality audio recording enables us to work more efficiently and keep costs down.

To discuss your next transcription project, please contact us on 07786 271871 or use the form below.